Cashier: Balancing the cash register at the start and end of the shift

Balancing the cash register at the start and end of your shift as a cashier is crucial for maintaining accurate financial records and ensuring the proper handling of cash. Here’s a step-by-step guide to help you balance the cash register:

At the Start of the Shift:

1. Count the opening float:
   • Verify the amount of cash provided to you as the starting float.
   • Count the cash carefully to ensure it matches the expected amount.
2. Set up the cash register:
   • Power on the cash register and log in with your unique user credentials.
   • Ensure that the cash register is in working order and ready to process transactions.
3. Enter the starting cash balance:
   • Input the initial cash amount into the cash register.
   • This amount should match the total value of the opening float you counted.

During the Shift:

1. Process transactions accurately:
   • Carefully handle cash, checks, or electronic payments during each transaction.
   • Double-check the amounts entered into the cash register to avoid errors.
2. Keep an accurate record:
   • Maintain a record of each transaction, including the amount received and any change provided.
   • Use the cash register’s functionality to print receipts for customers.
3. Handle cash carefully:
   • Organize different denominations of cash in the cash drawer to ensure easy access and efficient transactions.
   • Minimize the amount of cash left in the open cash drawer for security purposes.

At the End of the Shift:

1. Complete all transactions:
   • Serve customers until the designated closing time, ensuring that all transactions are accurately processed.
2. Count the cash in the register:
   • Count the remaining cash in the register, including bills, coins, and any checks or vouchers received.
   • Sort the cash by denomination for easier counting.
3. Reconcile the cash balance:
   • Compare the total cash counted with the recorded sales in the cash register.
   • The cash balance should match the expected amount based on sales and the starting float.
4. Investigate any discrepancies:
   • If there is a discrepancy between the expected cash balance and the actual count, double-check your calculations and review transactions to identify any errors or missing transactions.
   • If the discrepancy cannot be resolved, report it to a supervisor or manager for further investigation.
5. Complete necessary paperwork:
   • Document the final cash balance, any discrepancies, and any additional relevant information as per your store’s procedures.
   • Sign and date the required paperwork to certify the accuracy of the cash balance.
6. Secure the cash:
   • Place the cash in a secure bag or lockable compartment according to your store’s procedures.
   • Follow the established protocols for handling and depositing cash to ensure its security.

Balancing the cash register is an important responsibility as a cashier. By following these steps accurately, you can maintain accurate financial records and ensure the proper handling of cash throughout your shift.