An example of how systems analysts contribute to project tracking

Let’s consider a project to develop a new e-commerce website for a retail company. The systems analyst’s role in project tracking can involve the following:

1. Task Progress Tracking: The systems analyst works closely with the development team to track the progress of various tasks. They regularly communicate with developers to understand the status of development activities, identify any roadblocks or delays, and update the project manager accordingly. By monitoring task completion, the systems analyst helps ensure that the project is progressing according to the plan.
2. Issue and Risk Management: The systems analyst identifies and tracks issues and risks that may impact the project timeline or deliverables. They collaborate with stakeholders to address and mitigate these issues. For example, if a technical issue arises during the development phase, the systems analyst assesses its impact, works with the development team to find a solution, and communicates the resolution to the project manager. By actively managing issues and risks, the systems analyst helps in minimizing their impact on the project’s progress.
3. Change Control: Throughout the project, changes to requirements or scope may arise. The systems analyst tracks and manages these changes in collaboration with stakeholders. They assess the impact of proposed changes, evaluate their feasibility, and communicate any adjustments needed in terms of project timeline, resources, or deliverables. By carefully managing change requests, the systems analyst ensures that the project stays on track while accommodating necessary modifications.
4. Project Documentation: The systems analyst plays a key role in maintaining project documentation, including requirements, design specifications, and progress reports. They update these documents regularly to reflect the current project status and communicate it to relevant stakeholders. By keeping project documentation accurate and up to date, the systems analyst provides a clear and transparent view of the project’s progress, making it easier to track milestones and identify any deviations from the plan.
5. Stakeholder Communication: Effective communication is vital for project tracking. The systems analyst serves as a liaison between technical teams, business stakeholders, and the project manager. They provide regular updates to stakeholders regarding project progress, milestones achieved, and any potential impact on timelines. By facilitating clear and timely communication, the systems analyst ensures that all stakeholders are well-informed about the project’s status and can make informed decisions.
6. Quality Assurance and Testing: The systems analyst collaborates with the testing team to track the progress of testing activities. They review test plans and test cases, monitor test execution, and track defects and their resolution. By actively participating in quality assurance activities, the systems analyst helps ensure that the project meets the defined quality standards and that any issues are identified and addressed promptly.

These are just a few examples of how a systems analyst can contribute to project tracking. Their involvement in tracking tasks, managing issues and risks, controlling changes, maintaining documentation, facilitating communication, and participating in quality assurance activities all contribute to the overall success of the project.