Balancing the cash register at the start and end of the shift – Cashier Procedures and Policies – Become a cashier

Balancing the cash register at the start and end of your shift is an important cashier procedure to ensure accurate accounting of cash transactions. Here’s a step-by-step guide on how to balance the cash register:

Start of Shift:

1. Prepare the Cash Register: Ensure that the cash register is in proper working order and turned on. Log in to your assigned cashier account if necessary.
2. Count the Starting Cash: Retrieve the starting cash float from the designated secure location or receive it from the previous shift cashier. Verify the amount of cash provided against the expected starting amount.
3. Organize Cash by Denomination: Sort the cash into various denominations, such as bills and coins, to make counting and handling transactions more efficient.
4. Enter Starting Cash Amount: Input the starting cash amount into the cash register system. Some registers may require you to enter the count for each denomination separately, while others may have an automated counting feature.
5. Verify Cash Register Balance: After entering the starting cash amount, the cash register system should display a balance equal to the amount you counted. Double-check that the register balance matches your count to ensure accuracy.
6. Secure Excess Cash: If you have an excess of cash beyond the starting float, follow your store’s procedure for securing the excess amount. This could involve placing it in a secure cash drop box or following any other designated process.

End of Shift:

1. Complete All Transactions: Ensure that all pending transactions are processed and closed before the end of your shift. This includes finalizing any open cash registers or payment terminals.
2. Count Cash in Register: Count the cash in the register, including bills and coins, ensuring that you handle each denomination separately. Use a counting machine or do it manually, depending on your store’s policy.
3. Compare Cash to Sales: Compare the total cash count with the total sales recorded on the cash register system. The cash count should match the sales amount, indicating that all transactions have been accurately processed.
4. Address Discrepancies: If there is a discrepancy between the cash count and recorded sales, carefully review the register transactions and receipts to identify any errors. Double-check for missed entries, voided transactions, or incorrect change given to customers.
5. Complete Cash Reconciliation: Once any discrepancies are resolved or accounted for, update the cash register system with the final cash count. Some systems may require you to enter the count for each denomination, while others may have an automated reconciliation feature.
6. Secure Cash and Documentation: Safely store the cash in the designated secure location, following your store’s cash handling policy. Ensure that all receipts and transaction records are properly organized and secured for record-keeping purposes.
7. Handover and Communication: Communicate any relevant information or issues to the incoming shift or supervisor. Provide a clear handover of the shift, including the final cash count and any important sales or operational updates.

It’s important to adhere to your store’s specific cashier procedures and policies regarding cash handling and balancing the register. If you encounter any discrepancies or have questions about the process, consult your supervisor or follow the designated protocols outlined by your employer.